Team Coordinator, Technical Services Department

United Kingdom - London (Global Support Office)

This vacancy is now closed

Description

About Us:

 

At Marie Stopes International we are unapologetically pro-choice. We believe that every woman has the right to make choices about her own body and her own future. As one of the world’s leading providers of contraception and safe abortion care, we give women the means to do so. Our team members, working across 37 countries, provide high quality, safe services to women, when and where they need them. Because when a woman can determine her own future, she can contribute to creating a better, more sustainable future for everyone.

 

The role

Provision of high level and pro-active support to the TSD team, the role includes undertaking a wide range of administrative assistance that enables the team to work efficiently and effectively. financial processing including the raising of purchase orders (electronically), the allocation of salary coding and supporting cost centre managers in the administration aspect of their cost centres, as required, such as reviewing monthly transaction reports.

Day to day line management and supervision for the post holder will be by the Evidence to Action Director however, the roles supports the entire Technical Services team.

About you

To succeed in this role, you must have:

Experience:

  • Experience of raising purchase orders electronically and undertaking similar financial related work
  • Experience of providing high level admin support to a large, fast moving team working ideally for an international organisation
  • Experience of arranging sometimes complex international travel including organising visas for multiple countries
  • Experience of working with multiple calendars for scheduling meetings and travel
  • Experienced in working with office 365, SharePoint and its suite of solutions (highly desirable)       

Qualifications

  • GCSE (or UK/international equivalent) mathematics and English language to Grade C or above.
  • Excellent numeracy and literacy skills.
  • Competency in the following Microsoft Office packages
    • Outlook (advanced), Excel (intermediate-advanced), Word (advanced) and PowerPoint (advanced)
    • Office 365 suite (experience is desirable, although training can be provided).French speaking (highly Desirable) 

    Personal Attributes:

  • An effective communicator, skilled in developing and maintaining excellent working relationships within a fast paced, dynamic multicultural environment. Enjoy collaboration and team working
  • A confident, resilient self-starter, proactive with the motivation and desire to find solutions to problems and able to work on own initiative and also challenge the status quo
  • Flexible and adaptable and can deal with ambiguity comfortably
  • Excellent attention to detail
  • Calm under pressure
  • Outgoing, warm, positive attitude and willingness to sometimes ‘go above and beyond’.
  • Ability to effectively focus on tasks at hand as well as able to multi task and prioritise changing and conflicting priorities
  • Project a professional image as a key ambassador of the department
  • Must be pro-choice!

For more information about the role, please view the job framework on our website.

In addition, you will be pro-choice

 

Location: London

 

Fulltime/part time: 35 hours per week

 

Closing date: 18th February 2020 (midnight GMT). Interviews may take place before this date for exceptional candidates.

 

Salary: competitive  + discretionary bonus + benefits

 

For internal staff applying from an MSI country programme, the role will be positioned within the existing salary structure of the country. Local terms and conditions of the country will apply.

 

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and post holders to share this commitment.

 


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