Team Administrator

This vacancy is now closed

Job reference
International | External Affairs
United Kingdom - London (Global Support Office)
Closing date


About Us:


Marie Stopes International (MSI) is a global organisation providing personalised contraception and safe abortion services to women and girls. Our local teams of professionals are passionate about the work they do in communities across 37 countries. The services we provide give a woman the power to choose when she has children so that she’s free to pursue her plans and dreams for herself and her family.

The primary responsibility of this role is to further MSI’s Goal: The prevention of unwanted births and its mission of ensuring an individual’s right to: children by choice, not chance


The Role:


The Team Administrator and Assistant to the Director will support MSI’s External Affairs team by providing high-quality administrative, organisational and operational support to a team of 10 people, with the aim of supporting our ambitious external relations, advocacy, partnership and fundraising objectives in support of MSI’s strategic objectives. This role will provide on-going administrative support to the three sub-teams in EA (partnerships, advocacy and resource mobilisation), management and maintenance of online library of tools and resources, serving as the EA lead for the Client Records Management (CRM) system. This role will also be responsible for supporting the administration of MSI’s individual giving, working with the individual giving Coordinator, and working with the Director, External Affairs to maintain communications and relationships with key individual givers in the UK. Your support is critical in ensuring the smooth running of this London-based team, the effective management and use of the Director, External Affair’s diary and time, all in coordination with our US-based fundraising team.


About you

To succeed in this role, you must have:


  • Excellent verbal and written communication skills; fluent in English; French/Spanish/Arabic would be an advantage
  • Excellent administration and secretarial skills
  • Able to organise large scale events
  • Strong written and editing skills
  • Strong communication skills; both written and verbal
  • Ability to manage a high level workload and meet tight deadlines



  • Significant experience working in a Team Administrator / Exec Assstant or equivalent role
  • Understanding of the requirements and implications of working across diverse departments and globally
  • Used to handling highly confidential information
  • Demonstrated organisational and co-ordination skills with experience working in a busy environment and juggling fluctuating priorities
  • Demonstrated experience of initiating and maintaining support systems in an office environment


Qualifications and Training:

  • Highly advanced knowledge of the Microsoft Office suite and database programmes


Personal Attributes:

  • Proactive; ability to work on one’s own and as an integral part of a team; problem solver
  • Confident and professional
  • Analytical focus; strong detail orientation and numerate
  • Customer orientation; ability to develop and manage relationships with internal and external stakeholders; sensitive to a multicultural environment and the communications needs that accompany this


For more information about the role, please view the job framework on our website.


In addition, you will be pro-choice


Location: London


Closing date: 29/06/2019 (midnight GMT). Interviews may take place before this date for exceptional candidates.


Salary: £27,000-£32,000



Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and post holders to share this commitment.



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